TexanVille Kids Camp

Welcome to TexanVille Kids Camp! This year the City of Stephenville and Tarleton State University are partnering up to create greater opportunities for campers ages 6-12 within the community and  surrounding areas. We have strategically planned and created (8) fun-filled weeks to make this summer the best one yet! To register, please click the following link: https://app.amilia.com/store/en/city-of-stephenville/shop/programs/100860

Camp Dates:

Week 1: June 3-7                                    Week 5: July 8-12

Week 2: June 10-14                               Week 6: July 15-19 

Week 3: June 17-21*                              Week 7: July 22-26

Week 4: June 24-28                              Week 8: July 29-August 2

*No camp Wednesday, June 19th in observance of Juneteenth* I *No camp Monday, July 1st through Friday, July 5th in observance of July 4th*

Payment & Refund Policy

Upon registration you will be prompted to pay one week’s balance to complete the registration process. Weekly balances must be paid at the time of registration. Please note, if your child is signed in
at drop-off, you will be charged the full weekly amount. Refunds will NOT be permitted unless your child does not show up for the entire week. Illness, suspension from camp, etc. will not permit a refund to be issued.

What to Bring

     - Required Items: close-toed shoes, change of clothes, sack lunch, towel, bathing suit, and Coast Guard approval life jacket (if your child(ren) cannot swim)

     - Provided Items (the following items will be provided on the first week of attendance to camp): bag, water bottle, and field trip shirt.

-Optional Items: water shoes, sunscreen (spray is preferred), and snacks.

*If your child requires certain snacks within dietary restrictions, please make sure to label it with the child’s first initial and last name.

*If individual sunscreen and/or bug spray is brought to camp, please make sure to label it with the child's first initial and last name.

Cell Phone/Electronic Device Policy

Cell phones and electronic devices are welcome during the designated times within the camp day. If such deviced begin create issues, the following actions will be taken:

     1. On the first offense, participants will be asked to put the device away.

     2. On the second offense, the item will be taken away by the Camp Counselor and given to the Camp Director(s), who will return it to the parent/guardian at the time of pick-up.

*TexanVille Kids Camp is not liable for any personal items that are stolen, broken, or misplaced while at camp*

Drop-Off & Pick-Up Policy

Campers can be dropped off no earlier than 7:30AM or no later than 9 AM to ensure your child’s participation in planned activities throughout the day. We do not allow drop-off/pick-up from off-site locations. Please contact the TexanVille Camp Director(s) for questions or concerns. Counselors will be staffed at pick-up by 4 PM. If you plan to pick-up before this time, please contact the Camp Director(s) so we can have your child(ren) ready. Only persons listed on the camper’s SmartRec/Amilia account are authorized to pick-up and sign out your camper. Under NO circumstances will your child be allowed to leave our program with an unauthorized person. Contact will be made if an unauthorized pick-up is attempted. Please note, a parent/guardian may call, email, or verbally confirm a pick-up or drop-off by another individual ahead of time.

Early Drop-Off/Late Pick-Up Fees

TexanVille Kids Camp is open from 7:30 AM to 5:30 PM. Any drop-off that takes place before 7:30 AM or pick-up that takes place after 5:31 PM will be charged an additional $10 fee per occurrence.

If a late pick-up occurs without prior notice, the Camp Director(s) will make every effort to contact the child’s parents and/or emergency contacts.

       - Late fees will be applied to your account and will be added to your next payment.

       - Payment will not be accepted at the time of pick-up.

       - Unpaid early drop-off/late pick-up fees will result in withdrawal from program and could prohibit future program attendance/enrollment.

Field Trips

TexanVille Kids Camp will attend several field trips throughout the summer. Permission slips will be available at the time of registration for those weeks. If your child(ren) are unable to attend the field trip they will not be allowed to attend camp at the time we are planning to be on the field trip. Field Trips require “all hands-on deck” and we will not have any additional staff available for supervision.

Lunch/Snack

TexanVille Kids Camp will not provide lunch for campers unless communicated with parents prior. Camp will provide (1) snack during the day. Children are encouraged to bring alternative snacks from home if they would like. We understand that some children may have dietary restrictions or allergies. We take into consideration these restrictions when selecting snack products and will ensure your child receives a snack suitable for their diet. Although, due to the limited selection of our snacks, we cannot guarantee a great variety among these snacks.

Illness & Injury

We urge you to keep children home if they are ill, both for their sake and the sake of other children and staff. If a child displays a temperature over 99 degrees, signs of nausea or vomiting, the parent will be contacted for immediate pick-up. We will contact parents if your child has relayed discomfort or illness. Pick-up will be up to the parents’ discretion. There are no refunds for days missed due to illness if your child was dropped off at any point during the week.

If a minor incident should occur at our program, the Camp Director(s) will advise the parent/guardian at the time of pick-up. If a major incident should occur, the Camp Director(s) will contact the parent or guardian immediately. If emergency treatment is warranted, the Camp Director(s) will urgently notify the parent, guardian, and emergency personnel.