Clerk III MSC - Full-Time

Job Status:

Closed - no longer accepting applications

Job Closing Date:

Thursday, August 1, 2024 - 3:00pm

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Clerk III MSC - Full-Time

Department: Finance

Reports To: Purchasing Manager

FLSA: Non-Exempt

Hourly: $15.01 - $16.68

JOB SUMMARY

The City of Stephenville is seeking a full-time Clerk III working under the direction of the Purchasing Manager.

POSITION RESPONSIBILITIES

Duties may include but are not limited to, the following:

Perform a wide variety of routine procurement work, including issuing purchase orders, managing procurement cards, processing invoices, assisting Purchasing Manager with yearly contracts and bids, ordering cell phones, drafting letters or memos, and filing.
Manage fixed assets including adding new items to inventory, removing items deposed, monthly and yearly reconciliations.
Responsible for adding new fixed assets to insurance and removing items disposed.
Assist the Purchasing Manager, Utilities Department, Street Department or Parks Department as needed.
Clerical work including making copies, sending faxes, preparing and mailing letters as needed, distributing mail, running errands, answering phones and greeting customers.
Keep supplies ordered and stocked for MSC building and departments.
Track and reconcile spending on MSC items for budget purposes using Excel spreadsheets and financial software.
Arrange and coordinate all MSC building repairs.
Pull together and place maintenance uniforms order for Utilities, Street and Parks Departments.
Coordinate the selling of all items sold by the City. Take pictures, prepare descriptions, and send to the online auction company. Monitor disbursement of items once sold.
May perform other tasks as assigned by the Purchasing Manager and Director of Finance.

SKILLS, KNOWLEDGE, AND ABILITY

Ability to communicate (read, write, and speak) effectively in the English language.
Must be proficient in the operation of personal computers, peripheral office equipment such as printers, faxes, copiers, calculators and other office equipment.
Must be proficient in and have experience using Microsoft Office software including Excel, Word, and Outlook.

EDUCATION, EXPERIENCE AND OTHER REQUIREMENTS

Must be a U.S. Citizen or able to legally work in the United States.
Must have a valid Texas driver’s license, and currently have and maintain a satisfactory driving record.
Must have a High School Diploma or equivalent.
Experience in procurement preferred.
Must pass a background investigation and drug test.

PHYSICAL REQUIREMENTS:

This position requires the ability to stand or sit for extended periods of time in the day-to-day functions of the position. The position may also require repetitive hand movement from time to time and fine coordination in typing documents using a computer. Must be able to lift, drag, hold, pull, push and carry objects weighing up to 30 lbs. (such as file storage boxes), assisting other employees in the office, and moving or removing stored records. Position also requires the ability to communicate effectively, courteously, and clearly in English, verbally, and in writing with staff, and possibly the public on occasion.

WORK ENVIRONMENT:

The majority of work is performed in an office setting and may be subject to ordinary risks typically found in an office environment.

NOTE: The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, and physical demands required.

“As an equal opportunity employer, the City of Stephenville considers only qualified applicants without regard to color, age, race, ethnicity, sexual orientation, gender expression, disability, national origin, veteran or marital status.”

Clerk III MSC - Full-Time

CLICK TO APPLY

Clerk III MSC - Full-Time

Department: Finance

Reports To: Purchasing Manager

FLSA: Non-Exempt

Hourly: $15.01 - $16.68

JOB SUMMARY

The City of Stephenville is seeking a full-time Clerk III working under the direction of the Purchasing Manager.

POSITION RESPONSIBILITIES

Duties may include but are not limited to, the following:

Perform a wide variety of routine procurement work, including issuing purchase orders, managing procurement cards, processing invoices, assisting Purchasing Manager with yearly contracts and bids, ordering cell phones, drafting letters or memos, and filing.

Manage fixed assets including adding new items to inventory, removing items deposed, monthly and yearly reconciliations.

Responsible for adding new fixed assets to insurance and removing items disposed.

Assist the Purchasing Manager, Utilities Department, Street Department or Parks Department as needed.

Clerical work including making copies, sending faxes, preparing and mailing letters as needed, distributing mail, running errands, answering phones and greeting customers.

Keep supplies ordered and stocked for MSC building and departments.

Track and reconcile spending on MSC items for budget purposes using Excel spreadsheets and financial software.

Arrange and coordinate all MSC building repairs.

Pull together and place maintenance uniforms order for Utilities, Street and Parks Departments.

Coordinate the selling of all items sold by the City. Take pictures, prepare descriptions, and send to the online auction company. Monitor disbursement of items once sold.

May perform other tasks as assigned by the Purchasing Manager and Director of Finance.

SKILLS, KNOWLEDGE, AND ABILITY

Ability to communicate (read, write, and speak) effectively in the English language.

Must be proficient in the operation of personal computers, peripheral office equipment such as printers, faxes, copiers, calculators and other office equipment.

Must be proficient in and have experience using Microsoft Office software including Excel, Word, and Outlook.

EDUCATION, EXPERIENCE AND OTHER REQUIREMENTS

Must be a U.S. Citizen or able to legally work in the United States.

Must have a valid Texas driver’s license, and currently have and maintain a satisfactory driving record.

Must have a High School Diploma or equivalent.

Experience in procurement preferred.

Must pass a background investigation and drug test.

PHYSICAL REQUIREMENTS:

WORK ENVIRONMENT:

The majority of work is performed in an office setting and may be subject to ordinary risks typically found in an office environment.

NOTE: The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, and physical demands required.

“As an equal opportunity employer, the City of Stephenville considers only qualified applicants without regard to color, age, race, ethnicity, sexual orientation, gender expression, disability, national origin, veteran or marital status.”

CLICK TO APPLY

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